ORGANIZATION: Pathways to Education Canada
POSITION: Executive Assistant and Board Liaison
REPORTING TO: Chief Operating Officer
LOCATION: Toronto, Ontario (currently remote)
WEBSITE: www.pathwaystoeducation.ca
About Pathways to Education
Pathways to Education is a non-profit organization dedicated to breaking the cycle of poverty through education. We believe that every young person deserves the opportunity to reach their full potential, regardless of their background or circumstances. Since our inception, we have been committed to providing comprehensive support to students in low-income communities, empowering them to graduate from high school and pursue post-secondary education and meaningful careers.
The Opportunity
Representing the President & CEO (CEO) and the Chief Operating Officer (COO), the Executive Assistant & Board Liaison (EA) serves as the chief support to the office of the CEO & COO, providing confidential executive assistance and board administration support. The EA provides front-line customer service and liaises on a regular basis with a diverse group of stakeholders including staff, volunteers, donors, program partners, government representatives, board members, and the community at large. The EA performs a variety of day-to-day tasks including supporting members of the senior leadership team, general office operations, and backup support for confidential human resources tasks.
What You’ll Do
- Provide confidential executive assistance to the CEO & COO, managing calendars, emails, scheduling calls/meetings, expenses, budgets and booking travel.
- Prepares correspondence, forms, charts, reports, presentations, and other documents as requested by the CEO or COO.
- Coordinates meetings for senior leadership and executive team meetings. Attends meetings as required to ensure minutes are taken and to support follow-up activities.
- Researches and collects data as needed to prepare documents for review and prepare presentations for donor meetings, boards of directors, committees, and senior leadership/executives.
- Provides front-line customer service for the office of the CEO & COO with external stakeholders as well as internal staff; responding to inquiries and escalating issues as required.
- Liaises with and supports the work of the Board of Directors, under the direction of the CEO & COO.
- Organizes and prepares for Board and Committee meetings and events by working with the COO to prepare, draft, and edit agendas, documents, and presentations for the Board.
- Maintains current files and up-to-date governance materials in Board folder and Board portal.
- Acts as the central point of contact with the Board and Committee members.
- Records, transcribes, distributes, and files all minutes, agendas, reports, etc., required for the Board of Directors.
- Prepares and maintains the annual work plans, terms of references for Board/Committees.
- Contributes to overall office management and provides coverage, as required, for other administrative positions. Liaises with key office-related vendors.
- Act as backup to the HR department for confidential tasks.
What You Bring
- Minimum of 7-8 years of related experience providing administrative support at a senior level.
- Experience supporting a Board of Directors and familiarity with governance best practices.
- GPC.D designation or Chartered Governance Professional certification an asset.
- Highly proficient in Microsoft Office.
- Excellent organization, planning, and time-management skills.
- Strong communication and interpersonal skills.
- Ability to anticipate needs, make decisions, and manage competing priorities.
- Attention to detail, adaptability, and ability to maintain composure under stress.
- Sensitivity, maturity, and confidentiality.
- Willingness to work occasional evenings and weekends.
What We Offer
- An exciting opportunity to be part of a leading not-for-profit dedicated to excellence and impact.
- A collaborative work environment with a culture of innovation.
- Opportunities for learning and professional development.
- Competitive salary.
- Generous vacation and health benefits package.
- Group RRSP program.
Join Our Team:
If you are passionate about making a difference and want to be part of a dynamic team dedicated to breaking the cycle of poverty through education, we want to hear from you. Pathways to Education offers a supportive and inclusive work environment where you can grow both personally and professionally. Join us in our mission to empower young people and build stronger communities.
Apply now to become our next EA & Board Liaison! Applications will be accepted until May 3rd 2024. Please contact: [email protected] directly with your application.
Pathways to Education Canada is committed to fostering a diverse work environment, one that is inclusive of different races, ethnic origin, citizenship, gender identity, gender expression, sexual orientation, ages, family status, disability status, and intersectional identities. All interested candidates are encouraged to apply and advise us of any accommodations or supports needed to ensure fair and equitable access throughout the recruitment and selection process.